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Resume & References • Golf Shop Operations • Merchandising • Tournaments Teaching • Ladies & Juniors
Tournament Operation Policies and Procedures Establishing an exciting tournament schedule requires detailed planning, coordination, promotion and follow-up for all events. It is imperative that as a Head Professional I coordinate with other managers and the overall event calendar for the club. In addition each member should feel welcome to participate in events and receive confirmation upon sign-up for each event. The attitude of each event will reflect the atmosphere of the event and the participants in the event. My team will strive to provide personal and professional attention to every detail as we conduct each tournament. To coordinate an active Club Tournament Program the professional staff must create excitement and strength in participation amongst the members. Members often plan their summer schedules around our tournament program. An active tournament program can also enhance revenue in the Golf Shop. Using gift certificates as a prize can often entice multiple purchases. Merchandise prizes can offer an addition to the unique experience of the event by offering a memento from the event and the wonderful atmosphere that was created. Key Ingredients for a Successful Tournament Program A. Planning is imperative 1. Meeting with golf committee 2. Organizing Formats 3. Date or Dates 4. Sign-up sheet (Online or In person) 5. Coordination with the Management team 6. Ensure Staffing B. Organizing 1. Tournament Responsibilities – Assign roles to each staff member 2. Plan handicapping, scorecards and starter list based on format of event 3. Plan location of scoreboards and scoring 4. Determine carts and caddies 5. Address how the range and cart staging will be set up 6. Prize table – Awards Ceremony 7. Keep accurate records for future years; make notes for improvements if necessary Pre-Tournament Check List Tournament: _________________ Dates: ___________ Initial & Date completed: <Review previous year’s tournament file ___ <Meet with staff (budget, prizes, changes, etc.) ___ <Delegate roles and tasks accordingly ___ <Post sign – up sheet two weeks prior to the event. ___ <E-mail the membership ___ One week - 3 days prior to event: <Begin pairing in tournament software___ <Double check pairings with an additional Golf Professional & Caddie Master___ <Prepare rules sheet with current local rules___ <Have rule sheet double-checked by another Golf Professional___ <Prepare proximity sheets and stands. (If needed)___ <E-mail the membership___ Day prior to event: <Print scorecards___ <Have scorecards double checked by another Golf Professional___ <Print pairing lists – (alpha & pairings)___ <Make copies of pairings lists and rules sheet___ <Assign another Golf Professional to mark the course___ <Designate tournament responsibilities to other Golf Professionals___ Morning of the Event: <Take Proxies Out___ <Distribute, (Scorecards, paring list & rule sheets)___ <Proximity stands in place (if needed)___ <Make necessary announcements and start tournament on time___ <Complete scoreboards and stage scoring area___ <Pick prizes and display in proper place___ <Prepare results sheet___ <Monitor tournament (make spins on golf course)___ <Score tournament___ <Make necessary awards presentation___ <Complete results sheet and distribute throughout club and website___ <Input all scores into handicap computer, (if needed)___ <Charge tournament for prizes___ <Apply credits to credit book___ <Save copy of pairings list, rule sheet, scorecard, and scoreboard, etc. in file___ <Recap tournament with Golf Professionals and make suggestions for next year___
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